Privacy Policy

I, Charles Lauder, Jr, am registered as a sole trader, operating as Charles G. Lauder, Jr., offering freelance editing, copy-editing and proofreading services to a variety of clients.

This privacy policy describes what data I require and how I use it and shows how I am compliant with GDPR, the General Data Protection Regulations in force from 25 May 2018.

This privacy policy was last updated on 10 February 2023.

What information do I collect from you and why?

When you contact me, I request the following:

your name
your email address for me to respond to you
project details and sample (though sometimes this is not provided at this stage)

If we agree to work together, I collect the following additional information:

postal address to be used on invoices to fulfil my contractual obligations to HMRC (the UK tax authority)
file(s) required for the work

I only collect the minimum amount of information required to carry out the work requested.

Where do I store the data?

Emails are stored on my password-protected email account on a password-protected computer that only I control. I do not have an external address book. I use BT Mail, and their privacy policy can be viewed here.

Files are stored on my computer’s hard disk, and backed up on my external hard drive, until I have returned the work and can then delete it when you ask me to.

I have a contact form on my website that forwards me any information you provide when making an initial inquiry. The Wix privacy policy can be viewed here.

How long do I keep the data for?

Your personal data, i.e. name and address, is kept for a minimum of seven years to comply with my obligations to HMRC, the UK tax authority.

Unless requested otherwise, I will keep your files for the same length of time, though I am more than happy to delete them sooner if you request this.

Do I share your data?

Unless I am audited by HMRC, I do not share your data with anyone.

If you agree to provide a testimonial for my website, I will include the name and details you provide.

I do not subcontract work, nor do I discuss your project with third parties or on the Internet / social media without prior permission. If I cannot take on a project, I might provide details of other editors or proofreaders for you to contact. At the same time, I will let the person I am mentioning to you know your first name and to possibly expect you to get in touch. I will provide no further details to the potential editor or proofreader.

I do not collect data and then sell it or pass it on to third parties, so whatever you tell me is kept safe and secure.

I do not place cookies on your computer, nor do I use any paid-for Google advertising features to gain personal data.

Questions

If you have any questions about what data I have about you, or if you want me to remove you from my systems, please contact me.